Important Information for Conference Attendees

Registration Place and Hours

Please note that the Conference Registration Desk will change place during the conference as follows:

Friday, June 24 8:30 am to 6:00 pm, Kambaikan, 1F
Saturday, June 25 8:00 am to 6:00 pm, Shikokan Room SK101
Sunday, June 26 8:00 am to 3:00 pm, Shikokan Room SK214

On-site registration fee is 21,000 yen (student 12,000 yen).


Badge Pickup

Attendees already pre-registered can pick up conference materials (badge, tote bag, conference program) at the registration desk. You must show your ID and you may not pick up conference materials for other attendees.

Your badge is your proof of registration. You must display it at all times in order to enter all panel sessions and other formal events.

Conference badges are color-coded:

  • Blue: Presenters and Participants
  • Green: Exhibitors
  • Yellow: AAS-in-ASIA Office Staff
  • Red: Student Staff


Exhibit Hours: Saturday, June 25 and Sunday June 26, 9:00 am to 6:00 pm
The exhibit booths are located in SK112 and Conference Room, Shikokan 1F.

Shikokan Floor map

Online Abstracts

All abstracts for panels and papers may be viewed online via the AAS-in-ASIA program website,

Internet Access

Internet access is provided in designated areas via wireless network (WiFi) as indicated on the floor maps. For information on available networks and necessary settings, please refer to the settings manual included in the conference bag.

Kambaikan Floor map

Shikokan Floor map


We will provide each panel session with a PC, LCD projector, screen (or large LCD monitor), and BD/DVD player to aid in your paper presentations. However, if you are using your own laptop, please be aware that there will only be a HDMI monitor connection for connecting to the LCD projector: no VGA (RGB) monitor connection will be available.

If you are using your own Macintosh laptop, please bring along your own VGA display adapter (for connecting to the LCD projector).

Conference Photography

Please be aware that the AAS-in-ASIA will have photographers on site both in sessions and special events, and throughout Doshisha buildings and in the Banquet at Hyatt Regency Kyoto, documenting the 2016 conference. These photos may be used in future promotional materials and as conference attendees your photo may appear in these materials.

Travel Stipend Distribution

The recipients of a travel stipend should report to the registration desk. Distribution hours of all subsidies coincide with regular registration hours. You must show photo ID when picking up travel subsidies.

For Your Assistance

The AAS-in-ASIA Head Office is located in Shikokan Room 214 on Saturday and Sunday.
The concierge is located in Shikokan Room SK112 from 9:00 am to 5:00 pm (on Saturday and Sunday) to help you with your queries about places to visit and where to eat in Kyoto.

Shikokan Floor map

Networking Opportunities

Please use “Social Spaces” for your networking activities. Networking spaces are marked on the floor map as “Social Space.”
Because Doshisha classes are in session in Shikokan building on Saturday and Sunday, some areas will be blocked to ensure a quiet learning environment. We appreciate your cooperation.

Kambaikan Floor map

Shikokan Floor map

Hyatt Regency Kyoto

Social Hour, Friday, June 24, Hardy Hall Lobby, Kambaikan
Conference Banquet, Saturday, June 25, at Hyatt Regency Kyoto, from 7:30 pm to 9:30 pm. For the location of the hotel, please see the map on our webpage. A limited bus service will be provided for the presenters and participants of the panels and roundtables that ends at 6:50 pm.
Lunch Buffet, June 26, Ryoshinkan, 1F, from 12:00 pm to 1:45 pm.

These social occasions are open for everyone who has a conference registration. Please bring your conference badge as proof of registration.